TrustRadius Insights
OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive …
Starting at $4.99 per month
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What is OmniFocus?
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Recent Reviews
Popular Features
- Task Management (12)10.0100%
- Mobile Access (12)10.0100%
- Scheduling (10)9.999%
- Resource Management (7)7.070%
Pricing
Web Add-On Subscription
$4.99
Cloud
per month
Cross-Platform Subscription
$9.99
Cloud
per month
OmniFocus 3 Standalone (Mac only)
$49.99
Cloud
per month
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
OmniFocus to DEVONThink task migration demo
YouTube
Demo: Keyboard Maestro + OmniFocus - Creating a Dashboard Layout
YouTube
Demo - Keyboard Maestro + OmniFocus: Toggling between detailed view to simplified view
YouTube
Demo: Creating Today's Task List -Copy selected OmniFocus tasks to an Apple Note.
YouTube
Features
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Product Details
- About
- Tech Details
- FAQs
What is OmniFocus?
OmniFocus Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Reviewers rate Task Management and Support for Agile Methodology and Mobile Access highest, with a score of 10.
The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Reviews and Ratings
(31)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
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- Recommendations
OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive features and intuitive interface, it allows users to effectively control their current and future work activities. Users have found OmniFocus to be the best task manager for keeping them organized, tracking deadlines, and prioritizing work. It is particularly useful for small business owners who rely on it for general planning and organizing of projects and ideas, both for business and personal use.
OmniFocus caters to different project types and facilitates coordination of tasks, whether they need to be done in parallel or sequentially. Its ability to capture, organize, schedule, and execute work seamlessly makes it an excellent planning tool for individual use and is particularly valuable for small groups or projects managed by a single person. Moreover, organizations recognize its effectiveness as an organizational tool and often suggest using OmniFocus to employees, sometimes even offering reimbursement for its purchase.
Legal practices also benefit from the core accountability and planning features of OmniFocus. It helps keep track of deadlines, plan cases, and inform clients of case status. In addition, marketing departments utilize OmniFocus to manage content creation, daily tasks, long-term planning, and projects across multiple departments.
Overall, OmniFocus has proven to be an invaluable tool in helping users manage their tasks and projects effectively. Its robust feature set offers a comprehensive way of tracking projects at a granular level. However, it's important to note that while it excels in individual task management, it may not be suitable for team collaboration.
Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.
Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.
Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.
Incompatibility with Windows: Several users have expressed frustration that the product is only compatible with Apple devices, leaving Windows users unable to use it.
Lack of web interface: Some reviewers have mentioned that the absence of a web interface limits access to the product via a web browser, making it less convenient for those who prefer working on multiple devices or don't own an Apple device.
Missing features and limited functionality: A number of users have reported that certain features available on MacOS are not available in the iOS implementation, resulting in minor inconveniences. This has led some users to feel that the product lacks comprehensive functionality and may not meet all their task management needs.
Users commonly recommend the following:
-
Familiarize yourself with the Getting Things Done (GTD) principle before using the software. They suggest reading Getting Things Done to understand how to make the most of the software's features.
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Spend time going through the tutorials, FAQs, and online videos provided by the software. This will help you fully comprehend its unique features and customizations.
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Highly recommend using the software for personal project management and as a personal time management tool. It is excellent for organizing complex sets of tasks and projects, particularly valuable for self-employed individuals who use Mac and iOS devices. However, it may not be the best option for team task management or project management.
Attribute Ratings
Reviews
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December 12, 2017
In a class by itself
OmniFocus is the core accountability and planning tool of my legal practice. I use it to keep track of deadlines, to plan cases from start to finish, to keep track of legal or factual issues that pop up, and as a reminder for keeping clients informed as to case status and surprises that inevitably occur.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
- Planning. I have created templates for case management that I can cut and past into new cases. I use OmniFocus not only to stay on track with big picture items, but to keep in mind interesting thoughts that occur to me.
- Accountability. I am better able to work ahead of deadlines using OmniFocus. OmniFocus is OS agnostic. My daily planning is done on my MacBook. I often add tasks using OmniFocus for iOS. I often use Siri to add tasks to OmniFocus while in the car ("Siri, open OmniFocus"). The dictated action items go into my Inbox, and I organize them (and clean up the almost inevitable grammar errors) when I am back in front of my computer.
- Organizing by life focus. This is my default way to organize in OmniFocus. My big categories are Family, Work, Heath, Household. Work is then broken down by (1) administrative tasks (e.g., trust accounting, billing), (2) client matters, (3) business development, (4) miscellaneous. I can get as granular as I want to get, but can always back out to the 30,000 foot view.
- Organizing by deadline. You don't have to assign deadlines to every task, which makes it helpful to keep in mind what is really important (e.g., the deadline to file an appeal).
- I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc.
- I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake.
53%
5.3
70%
7.0
- OmniFocus keeps me ahead of deadlines. I certainly feel better when I file a brief early.
- OmniFocus keeps me focused on my clients and their needs and concerns.
- OmniFocus has made me more pleasant -- less stress from deadlines.
- Trello and Wunderlist
The closest analog to OmniFocus is Todoist. OmniFocus, however, runs circles around Todoist and every other to-do list and reminder system. OmniFocus is not just best in class, it is in a class by itself.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.
June 02, 2016
Use Omnifocus to get you and your business organised
Omnifocus is a fantastic application for project management. The ability to set up parent / child tasks and roll up into milestones and then individual projects, make it the most user-friendly project management tool. All users are able to access their tasks and (keep updating) via mobile devices (iPhones and iPads) to ensure that everyone has a real-time view of all current projects. It is extremely easy to assign people to tasks and each member can configure their own notifications of tasks that are higher priority and those which which are nearing deadline.
- Marketing Campaigns......we are able to list the many facets of a marketing campaign and structure all the actionables required.
- Development Projects......we are able to assign both internal personnel as well as external out-sourced partners to all tasks and projects. There is a review module within Omnifocus which makes it simple to keep on top of progress.
- Personal Tasks......Omnifocus is also great for your personal tasks; whether it's a shopping list or a home DIY project.
- Gantt Chart view as in Microsoft Project would be nice.
- Interface with Evernote would also be great for better file storage.
- Automatic Sync on mobile devices is missing.
25.714285714285715%
2.6
12.5%
1.3
- Neither really, although it has enabled an excellent means of capturing all projects and actions.
I selected Omnifocus, initially as it was Mac based and allowed me to keep on top of all my projects and tasks due to access on an iPhone and iPad. Previously I have used Microsoft Project, however I feel that Omnifocus is more powerful and easier to use.